The Oregon Historical Society
  • Education
  • Portland, OR, USA
  • $16.00 - $18.00
  • Hourly
  • Part Time

The Oregon History Day Contest Assistant supports the Education Manager with the preparation, organization, and implementation of, and reporting for the Oregon History Day Contest Program. This program will include support for two virtual contests, and some or most work will be conducted remotely. 

This is a temporary position that will be working 30 hours per week and the assignment is expected to end June 30, 2021. The position does not qualify for benefits or provide relocation assistance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Learns and utilizes custom contest management and registration system to set program parameters in line with provided guidelines, track contest participants' registration, check project uploads, check volunteers' use and submittal of evaluation forms, access provided reports, communicate contest information, and follow instructions to facilitate transfer of data to national contest.
  2. Maintains and updates tracking spreadsheets of participants and resources, including but not limited to student, teacher, guardian, coach and judge registrations, content logistics, etc. and formats them as needed.
  3. Assist with implementation and facilitation of two virtual state contests, including answering participants' questions, assisting judges, communicating with OHS team and national team, physically mailing certificates and medals, etc.

JOB DUTIES

  • Responds to inquiries and contest correspondence regarding items such as questions about registration, dates, payments, project submittal format, etc. based on predetermined information.
  • Recruits and initiates general communication with teachers, students, guardians, and judges using existing templates and contest rules.
  • Develops fluency with contest management and registration system, following provided instructions and contest parameters, including assisting with virtual room assignments and judge groups, schedules, and evaluations
  • Problem-solves use of contest management and registration system, following provided instructions and contest parameters, for OHS staff and contest participants and assists in troubleshooting different contest challenges
  • Works with vendors for items such as contest merchandise, awards, and supplies and works with supervisor to approve purchases and track expenses.
  • Updates, as needed, and distributes Oregon History Day marketing and program materials to appropriate audiences.
  • Demonstrates the ability to work respectfully and appropriately with diverse students in grades 6-12, and their families and teachers, and to maintain confidentiality of contest participants' private information. Ability to work on and prioritize numerous tasks, to pay attention to details and accuracy, and to ask questions and seek assistance, from supervisor, national staff, and other appropriate parties, as needed.
  • Maintains punctual, regular and predictable attendance.
  • Works collaboratively in a team environment with a spirit of cooperation, working closely with, and taking direction from, supervisor on a daily basis
  • Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, visitors and volunteers and including the ability to communicate effectively and remain calm and courteous under pressure in a fast-paced public environment.
  • Respectfully takes direction from supervisor, including, but not limited to, following instructions and meeting deadlines.
  • Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities. 

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree from four year college or university preferred; or one to two years related experience and/or training; or equivalent combination of education and experience.  Experience must include professional experience in delivering programs or events that serve a diverse population.  Specific skills needed include conceptualizing, working on team-based and individual projects, strong written and verbal communication, and organizing programs.

Additional preferred experience:

  • Experience in customer service, events, education, or museums.

 LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees or organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

COMPUTER SKILLS

This position will need to use the National History Day custom software, including following instructions for how to set up, update, and access its different components.  This position will assist students, teachers, guardians, and judges with the use of different technology, including virtual platforms.  This position will receive, and should adhere to, detailed support information for using the required technology, in the form of training videos and written text developed by the national office. Has moderate computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data.  Must be adept in using MS Excel, Google Docs, Google Forms, and Zoom.

REASONING ABILITY

Ability to solve practical problems, collect data, establish facts and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in diagram form and deal with several abstract and concrete variables.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  Ability to describe and interpret visual materials.

CERTIFICATES, LICENSES, REGISTRATIONS

Acceptable documents to establish identity and employment authorization and the ability to pass a background check.

 PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to reach with hands and arms.  The employee is frequently required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds; regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds unassisted.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.  Able to exercise care and handling of fragile and/or large objects.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OHS follows Covid-19 state safety mandates.  At present, staff work remotely.  In the office, the noise level is usually moderate and staff work in a confined space shared with other workers and/or volunteers, including their manager. 

This position requires the incumbent to attend and work extended days, including evening, and weekend hours during the state Oregon History Day Contest, in April and the national contest in June.  Must be willing and able to work a flex schedule to meet the demands of the position, especially during the contest season. 

The Oregon Historical Society
  • Apply Now

  • * Fields Are Required

    What is your full name?

    How can we contact you?

  • Sign Up For Job Alerts!

  • Share This Page
  • Facebook Twitter LinkedIn Email
.
logo events museum research library education about us blog join shop donate contact share