The Oregon Historical Society
  • Library
  • Portland, OR, USA
  • DOE
  • Salary
  • Full Time

The Oregon Historical Society offers a generous benefits packages for qualified employees. The package includes medical, dental, and vision insurance. Participation in a 401K with match. Paid vacation, sick, and holiday leave with floating holidays. Society membershp with a subscription to OHQ. And more!

The Oregon Historical Society Research Library seeks an engaged and experienced archivist/librarian to join the collections team in one of the nation's premier history libraries. The Collections Management Librarian will bring vision and leadership to the library's archival operations. Strong candidates will have proven project management and technical skills, a firm grounding in American history, and will be fluent in current archival practices and alert to emerging trends.

To apply, please submit your cover letter addressing your qualifications for this position along with a resume.  For consideration, you must include both a cover letter and resume. You may attach multiple docments to your submission.

The Collection Management Librarian provides leadership for archival collection management of the Oregon Historical Society Davies Family Research Library, including acquisitioning, processing, cataloging and description, and preservation, and will play an instrumental role in developing and documenting policies and procedures governing their arrangement and description. The position is responsible for developing and maintaining archival collection management systems and information, and is also responsible for collection development, care, and access for the Oregon Historical Society's manuscript collections.


This position is exempt with an anticipated full-time schedule of 40 hours per week. This position qualifies for participation in the OHS benefits package.  This position does not provide relocation assistance.



  • Develops, recommends, coordinates, documents, and implements policies, procedures, and standards for accessioning, arranging, describing, and preserving archival collections according to best practices. Works with other library collection and cataloging staff to assure that accession, arrangement, description, and preservation activities are coordinated and conform to established procedures.
  • Oversees accessioning, cataloging and description, processing, and preservation of manuscript and mixed archival collections, and assures that they are acquired, arranged, described, cataloged, and preserved in accordance with established archival and library procedures.
  • Maintains and evaluates specified archival collection management resources, including databases and physical files, primarily for analog materials. Works closely with Digital Collections staff to ensure coordination of analog and digital processes.
  • Works closely with library staff to develop plans to improve and consolidate archival collectionsmanagement resources to increase efficiency and maintain information integrity. Coordinates and implements data consolidation efforts, including reformatting of paper records, data mapping and migration to an archival collection management system.
  • Works with staff, potential donors, educators, and other stakeholders to identify collection needs and acquire or transfer records, as assigned by the Library Director. Identifies library records with archival value, reappraises archival materials and records, and recommends necessary actions, including conservation and deaccessioning.
  • Works with Library Director and other staff to develop project priorities and proposals, and to identify sources of revenue for library and collaborative projects.
  • Serves as project manager for select library grant and special projects, as assigned by Library Director.



  • Oversees cataloging of archival materials in the library's online catalog and OCLC in accordance with OHS library procedures. Provides oversight to publication of finding aids on the Archives West website in adherence with the consortium's best practices.
  • Establishes processing priorities, specificity, and appropriate levels of processing of groups of materials, developing a processing plan for each collection.
  • Provides effective project and fiscal management and reporting for grants and special projects by coordinating activities, overseeing project staff, and adhering to project goals and deadlines, funders' guidelines, and the Society's financial accounting policies and procedures.
  • Recruits and oversees processing volunteers and interns by providing direct supervision, training, and mentoring.
  • Works with Digital Collections staff to identify and prepare materials for digitization and online access.
  • Provides support and direction for institutional archive.
  • Provides direct research assistance at the library public service desk, responds to reference inquiries and conducts research in library collections as needed.
  • Prepares displays, lectures, publications, instruction, and orientation sessions; hosts visits, tours, and meetings.
  • Develops and conducts library outreach programs to the public and to other professionals in libraries, archives, museums, educational institutions, and related entities.
  • Serves on institution-wide and external committees to cultivate collaboration and promote library collections.
  • Represents the Library and the Society at public conferences and other public venues, as needed.
  • Participates in professional organizations in order to maintain knowledge of developments in the field of libraries, archives, and public history.
  • Reports progress to Library Director on a monthly basis and as needed.
  • Maintains punctual, regular and predictable attendance.
  • Works collaboratively in a team environment with a spirit of cooperation.
  • Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, visitors, donors, and volunteers and including the ability to communicate effectively and remain calm and courteous under pressure.
  • Respectfully takes direction from supervisor.
  • Performs other duties as assigned.


Required education, skills and experience for this position include but are not limited to:

Master's degree in Library and Information Science (or equivalent) from ALA-certified program or a master's degree in history with archival training or equivalent academic training and/or experience.

  • At least four years of professional experience in special collections or archives in a historical society, academic, research or public library, with evidence of increasing levels of responsibility and leadership.
  • Experience processing and cataloging archival materials, including large and complex collections, and the creation of EAD-encoded finding aids.
  • Knowledge of nationally recognized archival procedures and practices, preservation management, general library operations, and collection development. Knowledge of emerging trends and technologies in the archival field.
  • Demonstrated proficiency in database management, particularly for archival applications.
  • Excellent project planning, project management, time management, and problem solving skills.
  • Expertise in cataloging using Library of Congress classification tools, Resource Description and Access (RDA), Describing Archives: A Content Standard (DACS), MARC format and Encoded Archival Description (EAD), and Online Cataloging Library Center (OCLC). Familiarity with metadata standards including Dublin Core, METS, and MODS.
  • Knowledge of intellectual property, copyright, privacy, donor restrictions, and permissions issues relating to digital and analog archival collections and library materials.
  • Strong content knowledge of US history and historical research methods, especially the use of archives.
  • Experience working with researchers and conducting research in a library setting.
  • Demonstrated commitment to service excellence.
  • Professional involvement in the fields of archives or libraries, including participation in professional associations, demonstrated through publications and other activities.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Supervisory experience, preferably in a library or archive.


Preferred education and experience includes:

  • Experience using ArchivesSpace, Archivists' Toolkit, Archon, or other archival collection management systems.
  • Experience with Archives West or other consortial organization providing online archival description.
  • Demonstrated success in grant writing and administration.
  • Bachelor's degree in history or related discipline.
  • Knowledge of Pacific Northwest and Oregon history.
  • Knowledge of the Oregon Historical Society Research Library's collections and procedures.
  • Knowledge of records management principles and practices.



The Collections Management Librarian supervises the Archivist, and may supervise project staff, as assigned. This includes assigning tasks, maintaining schedules, performance management, hiring and termination.



Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write grants and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or boards of directors.



Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software. Must be adept at using various applications including Microsoft Office (Excel, Word, Outlook, Access, PowerPoint, etc.), OCLC Connexion and other cataloging modules, and XML encoding. Proficiency with using online resources, such as Google and other search engines and Library of Congress Authorities is required.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to reach with hands and arms.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds unassisted.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.



The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is usually quiet. The employee is regularly exposed to airborne particles such as dust.

This position requires travel up to 5%.  Must be willing and able to work a flex schedule to meet the demands of the position. 



The Oregon Historical Society
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