The Oregon Historical Society
  • Library
  • Portland, OR, USA
  • DOE
  • Hourly
  • Grant

This position is not eligible for participation in OHS benefits packages

We have an opening for an Archives Specialist in the Davies Family Research Library!  The Archives Specialist assists with library archival collections processing, cataloging, and/or digitization projects as assigned.

This position is non-exempt with an anticipated flexible, part-time schedule of up to 19 hours per week. This position is grant funded with an expected duration into May of 2018. This position will perform the majority of their work at the GSF warehouse. This position does not qualify for participation in the OHS benefits package.  This position does not provide relocation assistance.


  • Working closely with the Archivist for Photography and Moving Images, process archival collections as directed and following OHS library procedures.
  • Using national archival standards, including Describing Archives: a content standard, create finding aids using Encoded Archival Description.
  • Using the MARC format, create catalog records for OCLC and the OHS Library's online catalog.
  • May also work closely with Digital Collections staff to digitize photographs and other archival materials and create associated metadata following OHS library procedures and adopted standards.


  • Report progress to Library Director
  • Attend Library staff meetings and OHS all-staff meetings
  • Maintain punctual, regular and predictable attendance  
  • Work collaboratively in a team environment with a spirit of cooperation  
  • Display excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and coworkers, including the ability to communicate effectively and remain calm and courteous under pressure  
  • Respectfully takes direction from the supervisor
  • Performs other duties as assigned.

Required education, skills and experience for this position include but are not limited to:

Required: bachelor's degree in history or a related discipline. 

Knowledge of current principles and methods of professional archival and special collections library procedures, including collections handling, preservation, and security.

Demonstrated experience processing, cataloging, describing, digitizing, and preserving archival collections.

Knowledge of description and metadata standards including MARC, RDA, EAD, DACS, Dublin Core, and XML.

Preferred education and experience include:

  • Master's degree in library science or equivalent, from ALA-certified program, or progress towards such degree. 
  • Experience with processing, describing, digitizing, and preserving visual and media archival collections.
  • Knowledge of US history and historical research methods, especially the use of archives.
  • Knowledge of the Oregon Historical Society Library's collections and procedures.


Job requires specialized computer skills. Must be adept at using various applications including databases, spreadsheets, report writing, project management, graphics, word processing, e-mail and scheduling software. Knowledge of cataloging and descriptive software such as OCLC Connexion and Xmetal required. Familiar with online searching techniques and resources.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds unassisted and climb or balance.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Must be able to use a loupe to perform assigned tasks.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. This position occasionally requires the employee to work near moving mechanical parts.  The employee is occasionally exposed to fumes or airborne particles such as dust. The employee is occasionally exposed to toxic or caustic chemicals such as nitrate film stock.

This position will work as needed between the OHS facility in downtown Portland and the Gresham Support Facility (GSF) as assigned.  Must be able to work in a confined space shared with other workers and/or volunteers. 


The Oregon Historical Society
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